EDF — Enhanced capacity and compliance with international aviation standards in Zambia

Country: Zambia
Language: EN
Number: 5268808
Publication date: 04-11-2017
Source: TED
Tags: electrotechnical, electronic and electromechanical equipment


1.Publication reference:EuropeAid/138636/IH/SER/ZM.


3.Programme title:Aviation sector support programme II.

4.Financing:Financing agreement No FED/2016/038-479.

5.Contracting authority:National Authorising Officer (NAO) of the European Development Fund (EDF), Ministry of Finance, Lusaka, ZAMBIA.

6.Nature of contract:Fee-based.

7.Contract description:The proposed service contract will provide support to the relevant authorities in respect of the civil aviation sector. To that end, support will be provided in respect of the separation of airport management and air navigation services (ANS), by conducting an in-depth study that will inform policy and decision makers as to whether to separate or not, creation of business plans, capacity building in airport operations management in accordance with international best practice as well as development of an ANS master plan. The technical assistance will also aid in the development of a national training plan, capacity building and quality control programmes in collaboration with the appropriate national bodies. In addition, through this service contract support will be provided for the development of legislation to enhance competition within the sector.The service contract will also provide assistance in the procurement of specialist training equipment and will provide expertise to assist in the implementation of a programme estimate on behalf of the national authorities. The proposed service contract entails supporting the civil aviation sector through long-term expertise to assist key sector institutions and the management of a pool of short-term experts to deliver on a wide range of related topics.

8.Number and titles of lots:1 lot only.

9.Maximum budget:1 800 000 EUR.

10.Scope for additional services:The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 2 700 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.

11.Eligibility:Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in a Member State of the European Union, ACP States or in a country or territory authorised by the ACP–EC Partnership Agreement under which the contract is financed (see also item 29 below). Participation is also open to international organisations.

12.Candidature:All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply. A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority. The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applications:No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as a leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibited:Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.

16.Subcontracting:Subcontracting is allowed.

17.Number of candidates to be shortlisted:On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

18.Provisional date of invitation to tender:February 2018.

19.Provisional commencement date of the contract:September 2018.

20.Initial period of implementation of tasks:36 months.

21.Selection criteria:The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors.Criteria for legal and natural persons:1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:a) the candidate"s average annual turnover, excluding this contract, over the years indicated in the standard application forms must be at least equivalent to 1 000 000 EUR; b) current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.The candidate must specify the years in question in figures on item 3 of the application form.2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:1. the candidate must be experienced in both of the following fields:• technical assistance in the aviation sector,• provision of capacity building in the aviation sector;2. at least 6 staff currently (i.e. current year in point 4 of the application form) work for the candidate in fields relevant to this contract;3. at least 20 % of all staff currently working for the candidate in fields related to this contract are permanent.3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 3 years from the submission deadline:The candidate must demonstrate that he has provided technical assistance services equivalent to each of the following:3.1. the candidate has provided capacity building services (i.e. institutional support in nature) under at least 2 service contracts each with a budget of at least 1 000 000 EUR which were implemented at any moment during the reference period. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed;3.2. the candidate has provided technical assistance (i.e. not studies) under at least 2 contracts either to a government department dealing with civil aviation or an aviation regulatory authority, any 2 of such reference contracts must cumulatively amount to at least 600 000 EUR.Candidates may utilise the same contract in reference to both of the aforementioned criteria but must explicitly indicate the proportion carried out by them according to the criteria in question. Similarly candidates may refer to service contracts which go beyond the scope mentioned provided they explicitly identify the proportions carried out by them. That information should be provided under the ‘Type and scope of services provided’. Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed.In the case of projects completed within the reference period they will be considered in their entirety if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment).In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.Previous experience which ended in breach of contract and/or termination may not be used as a reference regardless of the body responsible for such termination.An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies become jointly and severally liable for the performance of the contract.If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:a. 1 point will be gained for each project meeting criterion 21.3)3.1 if it was in the aviation sector;b. 1 point will be gained for each project meeting either criterion 21.3)3.1 or 21.3)3.2 if European Development Fund rules and procedures were applied in the given project;c. 1 point will be gained for each project meeting either criterion 21.3)3.1 or 21.3)3.2 if it was carried out in sub-Saharan Africa.The candidates will be ranked according to their total number of points and the (maximum) 8 candidates with the highest scores will be shortlisted.

22.Award criteria:Best price-quality ratio.

23.Deadline for receipt of applications:11.12.2017 (14:00), Zambian local time.Any application received by the contracting authority after this deadline will not be considered.

24.Application format and details to be provided:Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

25.How applications may be submitted:Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:• either by recorded delivery (official postal service) to:The National Authorising Officer of the European Development Fund, Ministry of Finance, Central Statistics Office (CSO) Complex — opposite UNZA Ridgeway Campus, Nationalist/John Mbita Road, PO Box 50376, Lusaka, ZAMBIA.Attention: Ms Chasiya V. Kazembe — coordinator; and Deputy NAO of the European Development Fund.In this case, the delivery record is proof of compliance with the time limit for receipt,• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:The National Authorising Officer of the European Development Fund, Ministry of Finance, Central Statistics Office (CSO) Complex — opposite UNZA Ridgeway Campus, Nationalist/John Mbita Road, Lusaka, ZAMBIA.Attention: Ms Chasiya V. Kazembe — coordinator; and Deputy NAO of the European Development Fund.In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.Applications submitted by any other means will not be considered.By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.

26.Alteration or withdrawal of applications:Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

27.Operational language:All written communication for this tender procedure and contract must be in English.

28.Date of publication of prior information notice:31.12.2016.

29.Legal basis:Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP–EU Council of Ministers of 20.6.2014.

30.Additional information:Questions and requests for clarification on this contract notice can be requested via e-mail and sent to: governance@nao.gov.zm